1/2/2024 0 Comments Redacted softwareOnce you make such redactions, you are then required to release the rest of the record. Therefore, if you receive a record request and discover that the record contains PII, you need to determine how and if you can redact all of the PII contained in the responsive documents, as well as any other information protected by exceptions to the Public Records Act. How can you avoid a similar result when you respond to requests for educational records and need to redact confidential information? As you likely know, both federal law, the Family Educational Rights and Privacy Act (FERPA), and state law, Ohio Revised Code Section 3319.321, prohibit your district from releasing PII, unless there is an exception that would permit the release of such information. As a result, a significant amount of personally identifiable student information about the shooter was released. However, when the recipients of the report converted the document into another computer file, the conversion removed the redactions. In complying with this order, school officials used software to redact PII from the report. A court ordered that a redacted version of the consultant’s report be released. So, what happened? According to media reports, the Broward County Public School District hired a consultant to analyze the school district’s practices after the shootings. One such disclosure occurred in connection with the Marjory Stoneman Douglas High School shooter. Yet sometimes, despite best intentions, confidential student information is disclosed by school districts. School officials take their duty to protect personally identifiable student information (PII) pretty seriously.
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